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If your company or organization does not meet governmental and/or industry regulations, there would likely be penalties, fines and additional consequences. You must consider all regulations when making IT decisions. Most industries are now covered and, more recently vendors supplying those industries must comply with the same requirements.
There is a great deal of variations in the regulations that apply to different industries, with most of them directed toward the security of personal information and keeping it private. Other regulations have to do with record keeping, ensuring that they can be trusted and are being kept and/or archived appropriately.
Companies and organizations must consider that:
- All entities that have access to or store healthcare related information must follow provisions set down by HIPAA, not just those working in healthcare.
- Personal data and information like bank account numbers, social security numbers, and any other information must be kept securely. Numerous laws require that a public announcement must be made should a disclosure occur.
- When selecting IT systems, you have a responsibility to consider the regulations required for your industry as well as those in your state.
- Compliance requires IT skills and experience.
To get compliant with all relevant regulations in NorthWest Indiana is no easy task. It requires a very specialized skill set and the cooperation of all business units. Maintaining compliance also is no easy task since systems are often being updated and there could be configuration changes. This is an ongoing and tedious job that can only be done by a highly skilled and experienced IT team who specializes in compliance.
The new HIPAA rules specifically defines cloud service providers (CSPs) as business associates: “...document storage companies maintaining protected health information on behalf of covered entities are considered business associates, regardless of whether they actually view the information they hold.”