Tip of the Week: 13 Shortcuts for Microsoft Outlook

Microsoft Outlook is a great tool for the everyday businessman, but it can be tricky to use sometimes. Just like Microsoft Word, there are several shortcuts that you can utilize to boost your productivity and reduce the amount of time you spend fumbling around the variety of different options available to you.

These shortcuts allow you to perform several commands at will by using various key combinations. The shortcuts are mostly the same for both Mac and Windows users, although each uses a different key. For your convenience, we have put together a chart of 13 of our favorite Microsoft Outlook shortcuts, including:

  • Switching between mail, calendar, and contacts.
  • Moving a message.
  • Bolding text.
  • Replying to open emails.
  • Creating new emails.
  • Sending messages.
  • Searching your inbox.
  • Scheduling emails for follow-up.
  • Underlining text.
  • Using spell check.
  • Printing emails.
  • Undoing mistakes.
  • Forwarding messages.

The following chart has been optimized for your viewing experience. Regardless of whether you are a Windows user or Mac enthusiast, you’ll find shortcuts to use for your version of Microsoft Outlook. You can even print out this handy list and stick it somewhere on your workstation for easy access.

FunctionWindows ShortcutMac Shortcut
Switch Between Mail, Calendar, ContactsCTRL+1:Mail CTRL+2:Calendar CTRL+3:ContactsCMD+1:Mail CMD+2:Calendar CMD+3:Contacts
Move a MessageCTRL+SHIFT+VSHIFT+CMD+M
Bold TextCTRL+BCMD+B
Reply to an Open EmailCTRL+RCMD+R
Create a New EmailCTRL+NCMD+N
Send a MessageALT+SCMD+Return
SearchF3 or CTRL+EOPTION+CMD+F
Flag for Follow-UpCTRL+SHIFT+GCTRL+1:Today CTRL+2:Tomorrow CTRL+3:End of Week
Underline TextCTRL+UCMD+U
Spell CheckF7CMD+:
Print EmailCTRL+PCMD+P
Undo ActionCTRL+Z, or ALT+BACKSPACECMD+Z
Forward a MessageCTRL+FCMD+J

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